The Social Group Terms & Conditions
HOW THE SOCIAL GROUP CAME TO BE
In the 1990’s it became apparent there was a need for some sort of mechanism to enable people to connect, interact, and socialise. Aiming to provide something better than the tired old-fashioned ‘pen pal’ or ‘singles club’ or ‘dating agency’ ideas that existed at the time, an innovative new concept was devised. The Social Group was first conceived by Andrew Haglington in 1995 and was up and running as an informal ‘group of friends’ by 1997, with Cathy coming on board in 1999.
The word ‘social’ was used to describe what was meant, with this being billed as a ‘group of friends’ set up that anyone could join in with, to go out to the things organised. The aim was to provide socialising opportunities where people could come together, enjoy themselves, and meet people. An easy way to make new friends.
People who joined were called ‘Members’. The get-togethers were referred to as ‘events’. The office was run by the ‘Admin Team’. The people in charge of everything were ‘Organisers’. The Social Group became an independent 'social enterprise' at the heart of the community. In March 2003 local family-run business ‘Social Group Enterprises Ltd.’ was set up to run The Social Group on a more professional basis, aiming to cover the costs of an office and full time staff.
The SG Admin Team try to offer a choice of events / services, subject to availability. Events have previously included a social occasions, dining out, dinner & disco parties, nightlife, live entertainment, murder mystery, comedy themed dinners, quizzes, behind the scenes tours, days out, walks, indoor activities, outdoor activities, adventure sports, and holidays.
Founder Andrew Haglington is quoted as saying, ”We spent a decade trying to explain to puzzled faces what we meant by the word ‘social’ in this brand new context. It wasn’t until after our use of the word ‘social’ was copied around the world that our terms for ‘all things social’ suddenly became everyday phrases, with the press labelling me as ‘the man who invented social networking’. Of course, today people can easily connect via the internet, but my wife Cathy and myself have always felt there’s no substitute for getting together in person and enjoying good times, over a meal, at a party, on a holiday, or wherever. And of course this is a nicer, more respectable way to find romance and meet someone special. Cathy and myself met through The Social Group and over the years we’ve been invited to many weddings, proof of how successful this can be.
Myself, Cathy, and all our team take a lot of pride in all The Social Group has done for people and all we have achieved, especially in the difference all the hard work has made to so many lives, with us helping countless thousands of people to be less lonely. Today, there’s all sorts of services on offer, but at it’s core, we still view this as a ‘group of friends’ that people can join in with, to go out to our events with us. More than anything, this ought to be an opportunity to have fun!”
SOCIAL GROUP CONTACT DETAILS
Members are referred to the CONTACTS DETAILS page inside the back cover of Social Group Magazine.
TELEPHONE 03456 121 770
The SG Office telephone is open 12noon - 7pm, most days. For the convenience of Members, telephones are open until 7pm, but are not open for calls regarding bookings in the morning or late at night. Generally the best time to call is around 6pm, between day time and evening events. Calls to this customer-friendly 03 number are charged the same as to an 01 number. Many people on inclusive contracts, from either landlines or mobiles, will in effect be able to call for FREE.
Having someone in the office to take calls 24/7 is not a service we offer. If the SG Admin Team are not immediately available, Members are invited to leave one message and wait for a response, understanding this may not be the same day.
The SG mobile number is listed on the CONTACTS DETAILS page inside the back cover of Social Group Magazine.
All local Social Group areas and Social Group Holidays share this one main admin address to help keep down costs.
SG Office, “Revelstone”, Mary Tavy, Dartmoor, Devon, PL19 9PF, England, UK
Emails should be titled in the Subject / Title / Header line of the email in the format stated on the CONTACT DETAILS page inside the back cover of Social Group Magazine. Emails not sent in this format may not be received.
The SG Admin Team headed by Andrew & Cathy operate an extensive network of website and social media pages, with dedicated Twitter pages for local areas. Displaying lots of photographs of things on offer previously.
SOME OF OUR MAIN WEBSITES
SOME OF OUR MAIN TWITTER PAGES
@SocialGroupUK @Social_Events @SocialGroupMag @SG_Holidays
THE SOCIAL GROUP TERMS & CONDITIONS
WHAT IS THE SOCIAL GROUP?
The Social Group is a provider of leisure services. The Social Group offers a choice of events that people take part in, subject to availability, including a range of social events, social activities, and social holidays. Plus a range of bespoke services, such as experience days and concierge booking services. Plus a range of back-up services such as party planning, wedding planning, office / admin services, publishing / writing services, and publicity / social media services. All events / services are offered subject to them being available, at Member rates to those who join as Social Group Members.
The Social Group is a trading name of Social Group Enterprises Limited. The Social Group includes local area branches, such as Cornwall Social Group, Devon Social Group, Somerset Social Group, Bristol Social Group, plus Social Group Holidays, all of which are trading names of SGE Ltd. Directors are Mr. Andrew B. Haglington B.A. and Mrs. Catherine J. Haglington.
PRIOR TO JOINING
To enable people to make an informed choice, there is an abundance of information available online, accompanied by numerous photographs of things offered previously. Unless attending as a guest, people are asked to join as a Social Group Member before taking part. People are expected to have understood what The Social Group is before becoming Members of The Social Group. Terms & Conditions are displayed online and can be viewed prior to becoming a Member.
APPLYING TO JOIN AS A MEMBER
All applicants pay the Join Fees, and must complete, sign, and submit a Join Form to join as a Member of The Social Group. The Join Form is a legally binding contract between the applicant and SGE Ltd. in which applicants agree to abide by the Terms & Conditions. All applicants confirm that the details given are true and correct. A signature is required on this contract between the applicant and SGE Ltd. The Join Form should be signed and submitted by post - not by email. All new applicants must submit photographs of themselves which show an accurate and recent likeness – either 2 recent passport photographs or a digital image in passport style submitted by email. One photograph is kept on file in the office, so Organisers know what everyone looks like, and the second is used to make a Member ID Card.
Join Fees are paid to join. Applicants pay Join Fees for the SG Admin Team to do the work to join them into the group.
Membership of The Social Group entitles people to:
- Become a Social Group Member, with a photo-personalised Member ID Card (subject to approval from the Organisers)
- Member rates for events / services offered (subject to availability)
These are the two obligations which SGE Ltd. agrees to provide to Members. SGE Ltd. are not obligated to provide anything further under the Terms & Conditions of this contract.
Events on offer are listed in Social Group Magazine. Services also include a variety of bespoke services, experience days, Social Group Concierge booking services, any current discounts, media services, and anything else on offer from SGE Ltd.
Join Fees cover the work to join applicants into the group and are separate contracts to any booking contracts or other instructions, which shall each be dealt with individually. Join Fees are not connected in any way to the availability of social events, parties, meals, activities, days out, UK Weekends, and international Social Group Holidays, or any other services offered by SGE Ltd. Organisers reserve the right of admission to The Social Group, and may turn down any application for Membership from any individual.
NEW MEMBER WELCOME PACK
A New Member Welcome Pack is posted to people living in South West England who join as Budget or VIP Members. This includes one current copy of Social Group Magazine (SOCIAL + EVENTS) appropriate for the area people live in, which contains details of how everything works, details of the services on offer, details of the planned programme of social events, parties, meals, entertainment, activities, and days out, plus UK Weekends and international Social Group Holidays, and the full Terms & Conditions, plus a photo-personalised Member ID Card with an individual Member ID Number.
People living outside South West England who are wishing to join as UK Associate Members or International Associate Members should contact the office for further details of how things work and what’s included.
SOCIAL GROUP MAGAZINE
Information on what’s on offer and how things work is published in the printed Social Group Magazine in two parts...
SOCIAL contains news, features, photographs from previous events and holidays, and details of how things works.
EVENTS contains a programme of social events.
If at any time unforseen circumstances prevent SGE Ltd. from being able to produce / print / publish / distribute Social Group Magazine, no compensation or refund of Join Fees is due.
Additional copies are available to purchase. An extra copy of Social Group Magazine (both SOCIAL and EVENTS sections) currently costs £5.50 for Members, plus £2 UK postage and packaging. For Members, an additional copy of just the SOCIAL section alone costs £4.50, or just the EVENTS section alone costs £4.50, plus £2 UK postage and packaging. Prices are not guaranteed and may vary at point of sale. Additional postage and packaging costs will be required if outside the UK. Non-Member price is £15 including UK postage and packaging.
The term of Membership starts from the month people join. This is normally 12 months, unless otherwise agreed. As soon as people have paid their Join Fees and have submitted a signed Join Form contract and the required photographs, Membership is deemed to have commenced. Sooner than this, if people book for something or instruct the SG Admin Team to do any work for them, thereby making use of services, Membership is already deemed to have commenced.
The Social Group is structured to try to be customer-friendly, so as to make it easy to join and get started. People can see what Organisers look like online and in Social Group Magazine, and can telephone to speak to Organisers in person. The hope being that new Members will feel they know two people from the outset and find this friendly and personal approach makes it easier for people to feel at ease and get started. Members can request a free 'Meet & Greet' with Organisers at the start of their first event, which may be possible, subject to availability - if required, Members should telephone and see if this can be arranged at a mutually convenient event.
It is often possible for Membership to begin straight away. Applicants can normally expect to hear back from SGE Ltd. within 10 days after payment, completed and signed Join Form, and required photos have all been received, except at busy times, or when the office is closed for holidays, or if there are any problems e.g. with staff illness, postal strikes, or printing problems. If there are delays in getting started, applicants are asked to be patient. There is no standard time for responding to applications, as this can vary depending on the workload of the SG Admin Team. Applicants concerned about getting started are welcome to give the SG Office a call to ask what events are available. If applicants don’t provide everything required, payment, completed and signed Join Form, and required photos, this may cause delays. If applicants have provided everything, and do not hear back within 30 days of payment being received, applicants will be entitled to a full refund, unless already having booked for events, taken part in events, or used the services of SGE Ltd. in any way, in which case, all rights to a refund of Join Fees just because someone has changed their mind are nullified. This is in accordance with Government guidelines.
IMMEDIATE START BOOKING CONDITIONS
Occasionally, as a courtesy, applicants who have paid to join but who have not yet had time to submit a Join Form and photographs, may be allowed to book for an event or make use of SGE Ltd. services, with Organisers doing this as a favour so that new Members do not miss out on something special. Anyone booking for an event at Member rates, or making any use of SGE Ltd. services, agrees Membership has commenced. Anyone booking for an event at Member rates, or making any use of SGE Ltd. services, agrees to abide by The Social Group Terms & Conditions. Booking for an event, thereby making use of SGE Ltd. services, immediately negates the 7 day cooling off period and any right to a refund of booking payments or Join Fees. No booking payment or Join Fees will be refunded at a later time should anyone change their minds. In such circumstances, SGE Ltd. have the right not to accept any further bookings or participation in events until a completed Join Form and photographs are received.
BOOKINGS FOR EVENTS / SERVICES
The easiest way to book for events / services is to telephone the SG Office. Events / services are selected from listings in SG Magazine. Members should follow booking instructions given in SG Magazine and book before the stated deadlines.
For booking by telephone it is helpful if Members have a debit card or credit card and their Member ID Card (with their Member ID Number on it) to hand when calling the SG Office. Telephones are usually open most days, between 12noon and 7pm. Unless it is an emergency, Members are asked not to telephone outside these hours. The best time to call is generally advised to be around 6pm, between day time and evening events. Telephones are not open every single day. Telephone opening hours are the prerogative of Organisers. Organisers are entitled to take time off whenever they wish. If the SG Admin Team are not able to answer telephone calls, texts, emails, or post (for instance due to holidays, illness, or a family crisis), Members accept they do not have any right to compensation or any refund of Join Fees.
Members unable at any time to make bookings by telephone are advised to book via the post instead, to arrive before the stated booking deadlines. Booking by post is with a cheque or postal order made payable to ‘SGE Ltd.’ Members are asked to use normal 1st or 2nd class post - not 'Signed For' (recorded delivery) mail. Booking by direct bank transfer may be an option for larger amounts. When booking for something by text or email, or leaving a message on the answer phone, Members should wait for confirmation of the booking from the SG Admin Team that the booking has been received.
ADVERTISED EVENTS / SERVICES
Every effort is made to ensure advertised details and prices are accurate at the time of going to print. Advertised prices are an invitation to treat, and prices at the point of sale cannot be guaranteed in advance. SGE Ltd. reserve the right to change, adapt, postpone, or call off events as necessary. People can see from photographs of many of the previous events which have been enjoyed by those who took part. It is always hoped that there will be interest in all events / services on offer. However, this cannot be guaranteed. It is made clear that less popular events may not be able to go ahead. There is no guarantee that there will be events every month. There is no guarantee that events will be able to go ahead. There is no guarantee that a certain percentage of events will be able to go ahead. All events are offered subject to availability and Members are not entitled to a refund of their Join Fees if for any reason events are not able to go ahead or are not well supported, as may happen sometimes. If a first choice of event is not available, Members are asked to be flexible and choose another event instead.
Instructions for each event are detailed in SG Magazine. Sometimes additional instructions will be communicated.
On arrival at social events, as appropriate, it is suggested that Members ask staff at the venue for 'The Social Group'. At restaurant meals, Members should ask for the table booked in the name of 'The Social Group'. If a restaurant has insisted on a personal name, as a back up, Members are advised to ask for a table booked by ‘Andrew’ or ‘Cathy’.
At events not able to be booked in with staff, to ensure meeting up with other Members, it is recommended that people turn up on time and hold something that says 'Social Group' in their hand, either a Social Group Member ID Card, a Social Group Magazine, a photocopy of the cover of Social Group Magazine, or a piece of paper on which is written 'Social Group'.
SGE Ltd. does not provide transport to events and does not guarantee lifts / transport will be available. Unless otherwise stated, SGE Ltd. has nothing to do with how people get to events. Members are required to be able to get to events under their own steam, manage to take part in events under their own steam, to be able to cope with normal social situations.
All participants who book for or take part in events / services agree to abide by The Social Group Terms & Conditions. Participants are not expected to ignore Organisers, who may have important information that people need to listen to. Members must not involve themselves in the running of SGE Ltd. Telling Organisers how to run their own business is not desirable, but Members are welcome to make helpful suggestions for possible forthcoming events.
CHECK MESSAGES BEFORE EVENTS
Prior to setting off to events Members are reminded to check messages (text, telephone, and email) in case there are late changes or an event is not able to go ahead. In the event of bad weather, travel disruption, emergency conditions, or other Members advising they are not able to make something, the SG Admin Team will attempt to let those who have booked know of any difficulties. If Members do not check messages, ignore messages, or do not receive messages and still turn up to an event which is not running, Members accept this is not grounds for a refund of Join Fees, with no additional costs or compensation due from SGE Ltd. If Organisers are not able to let Members know in time (e.g. if other participants do not give enough notice), Members accept this is not grounds for a refund of Join Fees, with no additional costs or compensation due from SGE Ltd. Members accept that SGE Ltd. is not liable for any additional costs incurred by Members, e.g. incidental and travel costs to an event, overnight accommodation booked separately by Members, etc. Members are asked to make sure that SGE Ltd. have up-to-date contact details for them.
IF NOT ABLE TO TAKE PART
If Members are unable to make something, Members arerequired to telephone the SG Admin Team in the SG Office on 03456 121 770 with at least 48 hours notice if possible. It is preferred that Members don’t email or text to cancel bookings, especially as the SG mobile is not always in the office where bookings are organised from and the signal is often patchy, with messages not received. It is appreciated if Organisers can be given as much notice as possible, as this gives time to make any necessary adjustments to bookings and helps avoid anyone scuppering events for other Members.
Expecting people to telephone the office is standard procedure, as much as anything, to check that people are okay and make sure they will be turning up to forthcoming events, and is part of managing bookings properly and professionally. Naturally, to be able to run events successfully, Organisers need to know that people are going to be reliable.
It is important that people are reliable and turn up to all the things they book. It is not acceptable for Members to stand everyone up by not turning up. Members agree to make every effort to be at the events they have booked. Members are expected to understand they have a commitment not to let others down. Members are expected to recognise they would not simply let close friends and family down, and The Social Group expects the same courtesy.
Organisers don’t expect to be ‘stood up by text’ at the last minute, just before an event is due to start, thereby leaving everyone in the lurch. If Members are late or if there is an emergency en-route, a text or email notification may be helpful. But if an event is missed, Members are expected to call the office on 03456 121 770, within 48 hours if possible. One phone call should not be too much to ask. A message can be left if it is the answer machine. Failure to telephone 03456 121 770 to let the SG Admin Team know may put Membership at risk, especially if this causes significant disruption to events, spoiling things for other participants.
If Members decide not to attend something they have booked, Members accept they lose the whole of their booking payment. The loss of booking payments acts as an incentive for Members not to let others down. SGE Ltd will not give refunds of booking payments if Members cancel. If Members do not go to something, and let everyone else down, Members lose their money. No exceptions. SGE Ltd. will not give a refund if Members have a family crisis, if Members are ill or have to go into hospital, if a relative is sick, if the person who was giving a Member a lift lets them down, if Members have no transport, if Members have to work extra hours, if Members have double booked their diary, if Members forget about an event, or if Members simply decide to do something else - as, with respect, none of this would be the fault of SGE Ltd.
Once cancelled, a booking contract ceases to exist and cannot be un-cancelled or reinstated. SGE Ltd. cannot transfer money from one booking to another, one event to another, or one person to another. Members accept they cannot swap places on events they have booked or sell their places to anyone else. If Members cannot make an event, Members accept they lose their money and have no right to claim refunds. If someone else turns up in a place of the Member who had booked, Organisers will view them as gatecrashers and the Member who facilitated this may put their Membership at risk.
PROGRAMME OF EVENTS
Organisers research and advertise events, which can be booked by Members, subject to availability. Social Group Magazine acts like a menu, from which events / services can be selected. Members are expected to take part in events organised by SGE Ltd. and join in with a positive attitude and do their best to be good company. Members are not expected to take part in everything. By offering a wide choice of things to do, it is hoped that there should be something to suit individual tastes and pockets. The events programme is usually varied from month to month. Members accept Organisers are entitled to include whatever events they deem appropriate, as many or as few. SGE Ltd. is under no obligation to provide regular events in one particular area. Members in one area accept that events are included for Members in other areas. Members accept not everything can take place in their own area. Members accept that events further afield provide more choice. Members agree that what events take place, how many events go ahead, and who takes part in events is entirely at the discretion of Organisers. No guarantee of minimum numbers is made. No liability is accepted for other Members not turning up on the day. Members agree to make every effort to arrive on time. If Members turn up late, they accept they are not entitled to any pre-paid food courses already served and that no refund of booking payments or Join Fees is due because of this. Members accept that any entertainment being organised by the management of a featured venue is not anything SGE Ltd. has control over - in the event of no or different entertainment taking place, the event will simply be a social occasion instead, and no refund of booking payments or Join Fees will be due to Members from SGE Ltd.
Organisers take a lot of pride in having successfully operated SGE Ltd. as a business since 2003 and doing everything properly and professionally. Organisers do their utmost to ensure things work is the way the government have said things should work. Everything is in keeping with the law of England & Wales. A respected firm of accountants look after the books. SGE Ltd. pass an annual bank compliancy test to ensure everything is done as it should be done. Terms & Conditions were put in place after extensive consultations with Trading Standards Officers and ought to be straightforward. The idea is to try to cover all bases and make everything clear so that everyone knows where they stand from the outset.
Organisers are on hand to host many Social Group events, but are not present at all of them. SGE Ltd. make no guarantee that Organisers will be on hand to host or welcome Members at the start of events. If Organisers are not present, Members accept they do not have any right to a refund of Join Fees, booking payments, incidental costs, or compensation.
Organisers often work long hours in the office and afterwards like to enjoy socialising with Members. When acting as hosts, Organisers must not be excluded. Members are expected to include Organisers with everyone else.
The UK 2007 'No Smoking' law states that nobody is allowed to smoke in enclosed public places. In accordance with this, for everyone’s comfort, all Social Group events, activities, and holidays are designated as Smoke-Free. Anyone wishing to smoke is asked to do so well away from Organisers and other participants, including outdoor and international events.
In line with the 'The More The Merrier' philosophy, Members often invite work colleagues, family, and friends to book with them on events, at the discretion of Organisers, as non-Member ‘guests’, with a 'guest price' listed for each event. The full name of each person wishing to take part as a guest must be stated when booking. Guests are the responsibility of the Member booking for them. Members must explain to guests that all participants accept and agree to abide by Social Group Terms & Conditions. If Members receive last minute visitors, Members can contact Organisers to see if it is possible to book additional places, so that their visitors can join in, but must receive permission and not simply turn up on the day.
Gatecrashers are not welcome. Unexpected participants turning up to events can be very disruptive. All events must be booked in advance. Members must not go to Social Group events to socialise unless they have booked a place in advance with SGE Ltd. If Members have not booked in advance, they should not just 'pop along' or just 'turn up' on the day. If Members do not intend taking part, they should not just turn up to watch, as events are for participants only, unless otherwise stated. Anyone turning up to take part in an event without booking will be asked to leave and anyone involved may have their Membership terminated. Members agree not to join in with organised Social Group occasions held in public places if they do not have a place booked through the SG Admin Team. SGE Ltd. needs to charge fees on bookings to help make finances viable - all Members accept and agree with this necessity. Anyone attempting to by-pass Join Fees or the booking process is engaged in an illegal act. Anyone deliberately trying to circumvent Organisers and participate in a Social Group event with other Members without booking through The Social Group is engaged in an illegal act. Anyone attempting to take part in a Social Group event without paying the appropriate Join Fees or booking payment is trying to get something they have not paid for - this is viewed as the same as shoplifting or fraud, which is a criminal offence.
RENEW & RE-JOIN
There is an expiry date on individual Member ID Cards, which is when Membership normally ends. A big discount is offered to Members who choose to renew before expiry at the Renewal Price. After expiry, a lesser discount is offered to Ex-Members who choose to re-join at the Re-Join Price. Ex-Members wishing to take part in Social Group events are invited to re-join first. Ex-Members cannot take part as ‘guests’. Guests can only be people who have not previously been Members.
CIRCUMSTANCES BEYOND OUR CONTROL
Organisers would like all events to go ahead. However, it must be recognised that there are likely to be times when external circumstances may prevent something from being available, such as a restaurant being full or closed, or a hotel already being sold out, or bad weather making it unsafe to proceed with a walk or outdoor activity. The Social Group is not an exact science. As how things work relies on many external circumstances, it is not possible to make absolute guarantees.
Offering the choice people ask for tends to result in a Goldilocks Effect - with some events getting too many bookings, some events not getting enough, and some just right.
After offering a choice of events / services, Organisers then have to wait to see who wants to book for what. It ought to be obvious that events are not able to go ahead until they are up and running with a suitable number of bookings.
Members accept that events / services may not be able to go ahead and they may be asked to make another choice and book for something else instead. Members accept that Organisers are entitled to postpone, or call off, or make changes to any event / service at any time. SGE Ltd. do not accept any liability for circumstances beyond our control, such as bad weather or which events Members may choose to book for. Members accept that Organisers may decide to call off events if something is no longer available, if events turn out not to be popular, or if other people drop out, reducing numbers. Or if there are problems as a consequence of illness or injury, problems with a venue, or problems which occur as a result of a natural disaster.
JOIN FEES ARE UNRELATED TO BOOKINGS FOR EVENTS / SERVICES
Each booking made for events / services is deemed to be an individual contract, which is entirely separate from the initial Join Fees. All events / services are offered subject to availability, and should they not be available, this does not comprise grounds for any refund of Join Fees or any compensation. If something is not available, Members are asked to simply make another choice. Members are asked not to be overly disappointed and not get disheartened or put off.
REFUNDS OF BOOKING PAYMENTS FOR EVENTS / SERVICES
If events /services are not available or cannot go ahead, booking payments are fully refundable.
If something cannot go ahead, the standard procedure is to put booking payments in credit to hold on account to use against future events / services. The idea is to try to avoid paying extra charges to the banks. As a business, the bank charges each time a booking is made and each time a refund is made, so it makes sense to keep unused payments in credit, skip charges each time people book and get refunds, and avoid paying the banks more. Of course, Members are entitled to ask for a refund of booking payments for any events / services which are not available - but if anyone chooses to book, ask for a refund, book again, ask for a refund, etc. repeatedly, an admin fee may be charged.
Members can at any time request a refund of booking payments held in credit. If Members choose to request a refund of a booking payment which was originally made by cheque, Members are asked to contact the SG Office by post, and must enclose a Stamped Addressed Envelope. 28 working days should be allowed for refunds to be posted back. If Members choose to request a refund of a booking payment which was originally made by card, Members are asked to contact the SG Office by telephone during opening hours, giving details of the card they used. 28 working days should be allowed for refunds to be made to cards. Members who choose to request a refund of booking payments must be able to state full name, address, and Member ID Number.
WHEN EVENTS / SERVICES ARE NOT AVAILABLE
Popular events sometimes sell out well in advance, so to avoid disappointment, Members are encouraged to book early. Sometimes there is a problem with the venue or there is a lack of interest from other Members and things are not able to go ahead. Bookings are taken on a first come, first served basis. If an event is sold out or not available, the SG Admin Team will contact Members to let them know. SGE Ltd. reserve the right to call off any event at any time. If an event cannot go ahead, the SG Admin Team will try to let participants know in good time, but Members accept this may not be possible, especially if problems occur late in the day.
Offering lots of choice simply means that some things end up being popular and some less popular. Members should not try to make out this is something that Organisers have done wrong, but are asked to view this as actually a good example of the hard work and effort that goes into monitoring and managing bookings for events / services by the SG Admin Team, with efforts being made to try to get the right number taking part.
If other Members do not attend events, book for events, or pull out of events and let everyone else down, and the event cannot go ahead or is spoiled as a result, Members accept this is not the fault of SGE Ltd. All Members accept that some social events will not be as popular as others and not everything will run. Members accept that Organisers have the right to call off or make changes to events where necessary. SGE Ltd. will not give any refund if SGE Ltd. make changes to the details, times, or prices of an event. Any necessary changes will not be made unreasonably.
Exceptions to above: No refund will be due to Members if events are disrupted, called off, or abandoned due to an ‘Act of God’ such as a natural disaster, extreme weather, fire, storm, snow, heatwave, flood, earthquake, or circumstances beyond the control of SGE Ltd. such as death, injury, illness, power cuts, economic crises, strikes, criminal acts, war, or terrorism.
MEMBERS DO NOT CONTACT VENUES DIRECTLY
SOCIAL GROUP ARRANGEMENTS ARE PRIVATE CONTRACTS
Previously, when Members have contacted venues, this has caused confusion and disruption to the organisation of events and services. Staff at venues expect to deal with Social Group Organisers regarding Social Group bookings, not anyone else. Members must not contact venues where Social Group events are taking place regarding bookings. Social Group Events / Services must only be booked with the SG Admin Team at the SG Office. Members must not contact venues directly in order to try to add themselves an extra place if they are told an event is full or if they have not booked in time. Members must not contact venues directly to discuss Social Group arrangements. It is not for Members to decide which services should be available. Which Social Group events go ahead on any particular date is entirely up to Organisers and, with all due respect, nothing to do with anyone else. Members must not investigate or interfere with Social Group bookings, finances, and contracts. It is illegal for Members to interfere with contracts made between SGE Ltd. and other companies.
REFUNDS OF JOIN FEES
Upon receipt of the initial Welcome Pack, SGE Ltd. offer a no obligation 7 day cooling off period in which applicants can check everything over and make sure they are happy to proceed or decline. Within 7 days receipt of the Welcome Pack, if applicants do not wish to proceed, they should return the Welcome Pack to SGE Ltd. in the same condition which it was sent out and request a refund. Any refund of Join Fees requested within the 7 day cooling off period will be paid by SGE Ltd. within 30 days. If the ID Card is not returned within 7 days, £18.50 will be charged. If SG Magazine is not returned in full within 7 days, £15 will be charged. If SG Magazine is returned damaged, torn, or marked - or looks read, thumbed or creased - £15 will be charged. Payments for magazines and other publications are non-refundable. Photographs submitted cannot be returned. If applicants purchase a list of contacts, they are deemed to have used SGE Ltd. services and are not entitled to any refund of this payment or Join Fees. No refunds can be given for payments for a list of contacts purchased from SGE Ltd. as this is a bespoke service. Applicants accept they are not entitled to any refund of Join Fees if they have used / benefited from the Magazine in any way, if they have used / copied any of the information in the Magazine in any way, if they have made a booking for an event / service, if they have instructed the SG Admin Team to do any work for them, if they have attended an event, or if they have had the use of any services offered by SGE Ltd. Booking for an event or instructing any work to be done constitutes use of services. Use of services negates the 7 day cooling off period.
After the 7 day cooling off period, each person who has not given notice of cancellation and who has therefore decided to proceed with Social Group Membership, accepts the Terms & Conditions. After the 7 day cooling off period, if Members inform SGE Ltd. they are choosing to end their Membership, the SG Admin Team will do the work to record the Membership as terminated, but Members accept that Join Fees cannot be refunded. After the 7 day cooling off period, Members accept they are not entitled to a refund of Join Fees if they simply change their minds and decide The Social Group is not for them. After the 7 day cooling off period, refunds of Join Fees will not be payable to Members who do not make use of services offered by SGE Ltd. Join Fees are paid to join The Social Group and are not related to booking payments for events or services, which are dealt with as separate contracts. Members accept they are not entitled to a refund of Join Fees simply because they do not enjoy an event they take part in, or if an event does not have a certain mix of people, or if an event cannot go ahead, or if events / services are not available.
In accordance with the Data Protection Act, personal details supplied by Members are kept safe and secure, locked away in a building the public does not have access to, and are never passed onto third parties for marketing. Information given to SGE Ltd. is confidential. Members can be assured of discretion. Everyone who signs a Join Form contract and becomes a Social Group Member gives permission for their name to be cited by Organisers if required and if at any time there is clear journalistic need or if this is required by courts of law or the UK government. Members should always state their Social Group Member ID Number when they contact the SG Admin Team - this acts as a security measure for the benefit of everyone involved. Credit card and debit card security codes are shredded after payments are taken.
Contact names and telephone numbers can be disclosed to other Members looking for friends and to share lifts with. If Members do not want their telephone number given out to other Members looking for friends, Members should tick the appropriate box on the Join Form. SGE Ltd. never give out the telephone number of a specific individual if someone asks, for obvious safety, privacy, and possible harassment reasons. Other personal details are never disclosed.
All Members when signing a Join Form Membership contract give consent for SGE Ltd. to take their photographs at events and publish their image online, in Social Group Magazine, and in publicity material at any time. A Join Form signature acts as a release form, giving consent. Bookings are only taken on condition that all participants on events give consent for their photographs to be taken and published. Which photographs are published is entirely at the discretion of SGE Ltd. Organisers would never knowingly wish to display photographs which they feel would embarrass anyone. Where there is clear journalistic need, Organisers will cite the right to illustrate a point they are making with photographs taken at our events, and participants accept this is the prerogative of Organisers.
Members accept that all photographs taken by Organisers at our social events are wholly the property and copyright of SGE Ltd. All Members accept that it is illegal to copy, display, or use images from our web sites, online content, or Social Group Magazine without permission. Large size HD images are available to purchase.
KEEP IN TOUCH
Members are expected to make the most of the opportunities on offer. The onus is on Members to keep in touch with what is happening and to book for events /services in good time and turn up on the day at the stated time.
Organisers are under no obligation to chase people up and remind them to take part. If Members do not take part or do not make use of their Membership, Members accept this is their own choice. Members accept that not taking part and not making use of Membership does not give any right to a refund of Join Fees.
It has sometimes happens that people move away or go abroad for an extended period and forget to say. If Members are not responding to messages or seem to have no further interest in taking part, Organisers have the right to not include them any further and not send them any further information, unless Organisers hear from the Members to the contrary.
If Membership is not renewed before expiry, all bookings after expiry are deemed cancelled, all booking payments are forfeit, and any monies held in credit are void. Requests for refunds of money in credit must be made before expiry.
Upon expiry, Members accept they have no right to any remaining unclaimed amounts held in credit.
CAUSE NO HARM
The Social Group attracts lots of people who are really nice, who join in, and who are fun to socialise with. Unfortunately, there have been times in the past when a few bad apples have spoilt things for others. Therefore, Organisers can only include people who are supportive. Members must not do anything to damage or undermine The Social Group, or which spoils participation for other people or lowers numbers taking part. There is no intention to restrict anyone's freedom of expression, just a reasonable expectation that people will not upset others with negative or anti-social behaviour.
Members are prohibited from soliciting customers of SGE Ltd. to siphon off people to go elsewhere, lowering numbers taking part on Social Group events and damaging The Social Group, with this restriction in place for a period of 24 months after they have ceased to be a Member of The Social Group. The SG Admin Team arrange all Social Group events for Members. Members do not get involved in organising events for Members. Individuals publicising anything independently or doing anything to poach customers which significantly lessens attendance at any Social Group event, and anyone involved, may have their Membership terminated and be liable for damages.
Members agree not to compete directly or indirectly with SGE Ltd. Members agree not to promote or recruit for other social / holiday organisations or any other separate programme of events operating in the UK now and for a period of 24 months after they have ceased to be a Member of The Social Group. Members must not do work for any organisation / business / organised programme of events which is substantially similar to SGE Ltd in the UK now and for a period of 24 months after they have ceased to be a Member of The Social Group.
In law, the exercise of freedom of expression and human rights carries duties and responsibilities, including the prevention of disorder or crime and the protection of the reputation of others. There is no right to cause harm to others.
Bad conduct from Members will not be tolerated. All Members accept they have a responsibility not to spoil things for others. Anyone spoiling events for other Members, harming Organisers ability to offer social events, or putting people off taking part in events may put their Membership in jeopardy and SGE Ltd. may take legal action to seek damages.
Disruptive Members accept they will put their Membership at risk. Anyone acting against the interests of SGE Ltd. by plugging a non Social Group event, involved in any sort of clique which takes people elsewhere, or promoting any other social / holiday organisation at the detriment of SGE Ltd, unfairly damaging confidence in Organisers, or causing harm to The Social Group, may have their Membership terminated and may face legal action, with SGE Ltd seeking compensation.
SGE Ltd. operate a strict policy of not tolerating any level of aggression or abuse. Members agree not to make angry, aggressive, abusive or offensive telephone calls. Members making angry, aggressive, abusive, or offensive telephone calls accept this will bring Membership to an immediate end, with no rights to any refunds of Join Fees, or booking payments for events / services, or any further compensation due.
Anyone sending inappropriate or malicious emails to SGE Ltd. will be removed from email contact. Libellous, inappropriate, negative, or damaging content about SGE Ltd. on the internet will result in termination of Membership and possible legal action for damages. A reminder that malicious communication by email may comprise a criminal offence.
Confidence in The Social Group is important. Members agree not to spoil events by unfairly whingeing or giving a distorted bad impression of The Social Group, thereby putting other people off attending future events. Members must not unfairly claim events / services have been ‘cancelled’ with the intention of trying to make Organisers look bad, especially when this is simply a case of some things not being popular or due to circumstances beyond the control of SGE Ltd. Members must not unfairly mis-represent how things work with the intention of trying to make Organisers look bad. Organisers reserve the right to protect themselves from defamatory comments, slander, libel, and malicious intent and reserve the right to their own freedom of speech, especially if it is necessary to protect themselves from any abuse or aggression. Anyone spreading unfair, untrue, or defamatory gossip may face legal action and a claim for compensation.
Members must not air grievances in public, at events, or with other Members, which unfairly make Organisers or The Social Group look bad. Members agree to avoid being unfairly negative about The Social Group or about Organisers. Members must not form cliques and must not gather to act against Organisers or other Members. Members agree not to do anything which might sour the atmosphere, or which might damage the success of SGE Ltd., or disrupt the running of The Social Group, or insult, embarrass, abuse, or endanger the Organisers, or bring SGE Ltd. into disrepute.
Members sign a Join Form which is a legally-binding contract to agree to abide by the Terms & Conditions. Members are not expected to break the Terms & Conditions. Members are not expected to cause stress to any of the SG Admin Team or treat Organisers with any discourtesy. Members accept that SGE Ltd. are not liable for the conduct of other people at events, including other Members, the general public, and staff at venues. SGE Ltd. is not liable for the negligence of Members or disputes between Members. Members accept responsibility for their own behaviour and social etiquette.
Organisers are entitled to suspend Membership pending any investigation of a breach of contract or something untoward going on, during which Members have no rights to Membership and must not attend any events. During suspension, Members must offer full co-operation. A civilised discourse with a written apology and assurance that any breach of contract will not happen again is often enough to resolve any dispute which may arise, and Membership may then be able to resume.
SGE Ltd. operates a policy of zero tolerance to disruptive, offensive, or discourteous behaviour of any kind. The Social Group should be seen as exclusive, with Membership regarded as a privilege. Right of admission reserved. Participants are expected to be polite and well mannered. Membership is entirely at the discretion of Organisers, who reserve the right to expel any Member at any time. This right will not be used unreasonably. It should not be necessary unless someone's conduct warrants it. Seriously undermining or damaging SGE Ltd. Being involved in the organisation of separate non-Social Group events or anything which lowers numbers at Social Group events. Being excessively rude. Treating Organisers in an unpleasant, unreasonable, threatening, insulting, embarrassing, offensive, disruptive, abusive, or aggressive manner.
Anyone in breach of the Terms & Conditions, or found interfering with Social Group contracts with venues, or stealing, copying, or using Social Group information, ideas or property, or causing damage or disruption to The Social Group, or being abusive to any of the SG Admin Team, will have their Membership terminated. In serious cases, anyone deemed to have acted against the interests of SGE Ltd. may face legal action, with damages sought. Anyone who has their Membership terminated accept that any bookings already made are null and void, and all monies which have been paid to SGE Ltd. are forfeit. SGE Ltd. reserve the right to charge an admin fee or seek further damages where appropriate.
No refunds of Join Fees or booking payments for events / services and no compensation will be due to anyone suspended from or thrown out of The Social Group. Anyone who is suspended pending an apology or who is expelled from the group, accepts they are not entitled to any compensation or refund of any monies paid either as Join Fees or booking payments.
A degree of loyalty to The Social Group is expected from Members. Subsequent terms of Membership are entirely at the discretion of SGE Ltd. Any Members who have been disruptive or who have made a nuisance of themselves may not be invited to apply to renew or re-join, or will be told they are not being allowed to continue.
As a social media company that publish Social Group Magazine and an extensive network of websites and social media pages, SGE Ltd. reserve the right to journalistic need, when it is felt necessary to name individuals and illustrate with photographs. Members recognise the rights of Organisers and accept these Terms & Conditions.
CUSTOMER SERVICE - CONCERNS & COMPLAINTS
SGE Ltd. operates a dedicated policy of fair trading and are committed to the highest standards of customer service.
If things are not as expected, as a first port of call, Members are asked to contact Organisers to seek clarification on any of the events / services on offer. Most problems seem to arise from misunderstandings, so it is hoped that people will talk to Organisers before getting worked up, so that efforts can be made to explain how things work, avoiding the need for anyone feeling upset. Concerns, comments, or complaints should be raised in a civilised, polite and calm manner; not by telephone, but in writing (email or post), stating name, address, and Member ID Number, with emails titled as stated in SG Magazine. Members agree to give SGE Ltd. at least 28 days to reply. Organisers will normally respond within 28 days.
Participants recognise and accept that they take part at their own risk. Participants are required to take out their own insurance as appropriate. Members agree that SGE Ltd. is not liable for any unforeseen circumstances, accidents, injuries, illnesses, extreme weather, changes, cancellations, and any other such problems. Members are always advised to dress as appropriate for the weather. The Directors of parent company SGE Ltd. reserve the right to make changes to any aspect of The Social Group at any time, including prices, and including the social events, activities, and holidays advertised, and the Terms & Conditions which may need to be adapted occasionally. Updated Terms & Conditions will be published on the web sites and in new issues of Social Group Magazine.
©The Social Group 1997. ©Social Group Enterprises Ltd. 2003. All rights reserved. All Social Group material is protected by copyright laws. Anyone copying, stealing, or using Social Group original ideas, ways of operating, intellectual property, social events, information, text, or photographs belonging to Social Group Enterprises Ltd., or in breach of copyright laws protecting Social Group Enterprises Ltd., is likely to face legal action. Copying any part of Social Group Magazine or copying anything from our web sites without permission is an illegal act. Social Group Terms & Conditions do not affect statutory rights, and operate in accordance with the law of England & Wales.
THE SOCIAL GROUP TM © Social Group Enterprises Ltd. Registered Number 4690215.
Directors Andrew B. Haglington B.A. and Cathy J. Haglington.
The Social Group is a trading name of SGE Ltd. Registered Office: Harscombe House, 1 Darklake View, Plymouth, Devon PL6 7TL. Registered in England & Wales. POSTAL ADDRESS: SG Office, “Revelstone”, Mary Tavy, Dartmoor, Devon PL19 9PF, England.
SOCIAL GROUP HOLIDAYS TERMS & CONDITIONS
SOCIAL GROUP TERMS & CONDITIONS
Participants accept that social occasions, meals, activities, visits, and excursions on Social Group Holidays operate in the same way that they do with The Social Group in the UK and the same procedures, format, and Terms & Conditions apply.
BOOKING FOR HOLIDAYS
Everyone is welcome to take part on a Social Group Holiday. People do not need to be a Social Group Member, but discounts on prices are available to those who do join as Social Group Members. As the holidays are with other people, they are ideal for single travellers looking for company. Holidays are also suitable for couples who enjoy socialising, and many people who have taken part previously have invited along family and friends. Participants can take part no matter where they live. If air travel is involved, participants can fly out with the group or from a convenient airport local to them.
SOCIAL GROUP HOLIDAYS - PAYMENTS
Anyone wishing to take part on a Social Group Holiday can telephone the SG Office and speak to the SG Admin Team, who will be able to provide further information, answer questions, and advise on how to book. Places on holidays are booked once payment has been received.
Methods of payment for Social Group Holidays…
- UK Bank Cheque / Postal Order - by normal 1st class post, made payable to “SGE Ltd.”.
- Direct Bank Transfer - contact Cathy at the SG Office for advice on how to do this via the internet.
In order to keep holiday prices lower, Social Group Holidays are not set up to take card payments for international holiday bookings. This avoids passing on additional costs to customers.
Social Group Holidays must be booked with the SG Admin Team in the SG Office. Participants can go ahead and book with confidence, as holiday payments are protected in the event of insolvency by a separate Trust Account held at TSB Bank in Bedford Square, Tavistock, Devon, England (in accordance with government guidelines).
Payment can be made in easy monthly instalments (if required), if requested in good time.
Places on holidays can be booked with a deposit as stated, if this is done in good time.
Participants on an international holiday must have a valid passport. This must have at least 6 months on it, a legal requirement. Participants must give their full name as it appears on their passport. Date of birth, home address, and phone number are also required, plus details of any significant medical problems. Please advise of any special requests when booking. Sometimes a visa may be required for entry into the country of destination - if required, this is the responsibility of participants. Everyone taking part on holidays must take out their own travel insurance, which should be put in place as soon as a booking is made.
As soon as possible after booking a holiday, participants agree to make sure they have adequate travel insurance cover in case they need to cancel their place on a holiday, which participants accept they will need to claim from if they decide they cannot take part and wish to recoup any of the money they have paid. After the 7 day cooling off period offered on holidays (except on holiday bookings within 10 weeks of departure), people who decide to cancel a place they have booked on a holiday accept that Social Group Holidays cannot give refunds or cover their costs, and accept they must claim on their own travel insurance to get back any monies paid.
CHOICE OF ACCOMODATION
Social Group Holidays can usually offer a variety of different accommodation. Where two people are sharing a room, participants can request twin or double beds. Single occupancy rooms are usually available, which may be preferred by single travellers. On occasion Social Group Holidays can offer larger apartments with multiple bedrooms, where participants share a common kitchen / lounge area. Any other accommodation requests should be made when booking.
Some people prefer to book a single-occupancy room. Others may wish to share a two person room in order to benefit from shared costs in order to save money. Room-share has previously proved popular. Organisers can often help find other people to room-share with. Participants should make it known if they wish to room-share when they book. If Social Group Holidays cannot find another person to room-share, a single occupancy room option will be offered, subject to availability.
If the person someone was supposed to be sharing with lets them down, it is intended to try to protect the remaining person from incurring any additional costs. Where holidays are booked on the basis of sharing a room (whether just a deposit or full payment has been made), anyone pulling out and cancelling their own place agrees (i) they are liable for any shortfall or costs the person they were supposed to be sharing with may incur as a result of their actions, and (ii) they are liable for any shortfall or costs Social Group Holidays may incur as a result of their actions.
SOCIAL GROUP HOLIDAYS - WHILE ABROAD / LOCAL CUSTOMS
Participants on a Social Group Holiday recognise they are representing Social Group Holidays and The Social Group when abroad. Participants are expected to behave properly and not do anything which might reflect badly on SGE Ltd.
Participants are asked to respect local customs and standards of dress, as well as local laws. Social Group Holidays can take no responsibility for anyone falling foul of local customs or breaking the laws of other countries. Participants are always advised to dress as appropriate for the climate and take precautions with sun protection where necessary. In hot sunny climates, sun glasses, sun hats, and high factor sun screen are recommended.
SOCIAL GROUP HOLIDAYS - FLIGHTS
The price of flights are not included in advertised prices for Social Group Holidays, as Social Group Holidays do not sell flights. This avoids the need to pass on high costs, offers greater flexibility, and gives participants wider choice. Social Group Holidays do not sell package holidays including flights. Where air travel is necessary, holidays are not arranged as package holidays.
Social Group Holidays will usually research what appear to be the best available flight options in order to help participants. Those taking part are then advised what is available, and given the choice to book the same flights as others who are booked on the holiday, or to book their own separate flights and rendezvous with the group in the resort. Participants are welcome to fly out from any convenient local area airport, at a time that suits them, subject to availability. Those wishing to travel with other participants will be advised when and how to book flights so as to be able to do this.
Participants book flights with airlines or travel agents - not with Social Group Holidays. Social Group Holidays are not responsible for the availability of flights and cannot guarantee any prices advertised by airlines or travel agents. If a suggested flight is no longer available at the same price, it is the responsibility of participants to book an alternative. Social Group Holidays cannot guarantee flights will be available from any particular airport on any particular date. Flights are the responsibility of participants. Social Group Holidays cannot be held responsible if flights are not available. If flights are not available from a specific airport, participants accept that no refund will be due, with participants expected to book flights from an alternative airport instead. With the nature of uncertainty in the travel industry and how flights are sold in recent years, it is suggested that participants try to be flexible on dates and are prepared to travel a few days either side if absolutely necessary, as sometimes changes do happen.
Participants are advised not to book flights until given the ‘go ahead’ by Social Group Holidays. Once Social Group Holidays give the 'go ahead', participants are advised to book flights as soon as possible.
HOLIDAY CANCELLATION POLICY - CANCELLATION BY SOCIAL GROUP HOLIDAYS
Social Group Holidays will give participants a refund of holiday payments if, when a booking is received, a holiday is no longer available or sold out. Social Group Holidays will give participants a refund of holiday payments if Organisers decide a holiday cannot go ahead. If an advertised holiday is no longer available, Social Group Holidays will try to arrange a suitable replacement within 18 months.
If a holiday does not go ahead, participants accept they are not entitled to additional compensation extra to a refund of what they have paid to Social Group Holidays. In such a scenario, Social Group Holidays accepts no liability for additional costs which might have been incurred by participants, such as transport, airport car parking, or accommodation not booked by Social Group Holidays.
Participants accept Social Group Holidays reserve the right to cancel or make changes to holidays and suggested itineraries where necessary. Participants accept the price of holidays is the prerogative of the SG Admin Team. Participants accept prices may vary depending on availability, exchange rates, and circumstances beyond the control of Social Group Holidays. Social Group Holidays will not give a refund or compensation if reasonable changes need to be made to details, dates, times, location, or prices of a holiday, as Social Group Holidays reserve the right to do so, where necessary. Any changes will not be made unreasonably.
Participants accept there is no guarantee or promise that a holiday will definitely go ahead. Participants accept that there is no guarantee or promise that a holiday will have a minimum number of people taking part. Participants accept that advertised holidays, details and prices are all offered subject to availability. Prices of holidays cannot be guaranteed and may increase nearer the time of departure.
Exceptions to above: Social Group Holidays will not give a refund if a holiday is disrupted, cancelled, or abandoned due to an ‘Act of God’ such as a natural disaster, severe bad weather, fire, storm, heatwave, flood, volcano, earthquake, or tsunami - or due to circumstances beyond our control such as death, injury, illness, power cuts, strikes, economic troubles, currency fluctuations, criminal acts, riots, terrorism, or war.
EXPIRY OF SOCIAL GROUP MEMBERSHIP
People who book for a holiday at Member rates will only be allowed to take part at Member rates if they are still a valid Member when the holiday commences. People who book for a holiday at Member rates who's Membership ends before the holiday commences will not be allowed to take part unless they pay the difference between Member rates and general public rates. If the additional amount is not received, SGE Ltd will have the right to cancel the holiday booking and no refunds or compensation will be due.
HOLIDAY CANCELLATION POLICY - CANCELLATION BY PARTICIPANTS
Where a deposit is paid to secure a place, the holiday booking 7 day cooling off period is deemed to start as soon as the deposit payment is received and no further holiday booking 7 day cooling off period is offered when the balance is paid. After the holiday booking 7 day cooling off period, if participants decide not to take part, or if they decide to cancel their place on the holiday, they accept they lose all monies paid and no refund or additional compensation or amounts to cover incidental payments will be due. All bookings are accepted on this basis. Where applicable, where participants have paid a deposit and do not pay the balance by the stated deadline, the booking is automatically void and any money paid is forfeit. It is not the responsibility of Social Group Holidays to remind participants when a balance is due.
Full Payment - Prior To 10 Weeks Before Departure
For holiday bookings of 5 nights or more made prior to 10 weeks before departure, after payment is received, a courtesy holiday booking 7 day cooling off period is offered to participants to make sure they are satisfied and wish to proceed. During the holiday booking 7 day cooling off period, if participants change their mind and decide to cancel their holiday booking, a full refund is available - notification must be received in writing within 7 days of payment of the holiday booking.
Full Payment - Within 10 Weeks Of Departure
For holiday bookings of 5 nights or more made within 10 weeks of departure, the holiday booking 7 day cooling off period is not possible. Participants who book within 10 weeks of departure accept that no refunds can be given by Social Group Holidays if participants decide to cancel their place at any time. Notice of cancellation by participants is asked for in writing, by email or letter, by normal 1st or 2nd class post - not ‘signed for’ (recorded delivery) post.
If participants cancel their place outside of 10 weeks prior to the holiday, it may be possible to transfer a holiday booking to another suitable person (subject to approval from the Organisers), but participants must find this person themselves and if such is possible, an admin charge of 10% of the full cost of the holiday will be due, covering any costs involved in making the necessary changes with suppliers. Participants should note that due to security considerations, name changes may not be allowed by some of the companies SGE Ltd. deal with (for example, cruise companies), so in some circumstances, changes of those taking part may not be possible. It is not the responsibility of Social Group Holidays to find people to fill up places for participants who cancel. No transfers are possible within 6 weeks of the holiday.
NUMBERS TAKING PART
On holidays, sometimes there are small groups of participants (previously 2 - 20 people). Other times, there are larger groups of participants (previously 20 - 54 people). Social Group Holidays cannot guarantee a specific number of people on any holiday. The number of people taking part on holidays can vary. Participants are not entitled to a refund on the grounds there may be a small number of people taking part or a larger number taking part. If participants cancel bookings and let others down, reducing numbers, this does not entitle remaining people booked to any refund from Social Group Holidays, unless it is Organisers who decide to call off the holiday. No compensation is payable if other people cancel their bookings.
EXTERNAL CIRCUMSTANCES (OCCURING AFTER BOOKING)
In the event of external circumstances (such as dramatic currency fluctuations or a sudden increase in the price of oil) causing a price rise amounting to more than 5% of the cost of the holiday (based on the currency rate the holiday pricing was worked on), participants agree to pay the difference in full within 21 days if asked to do so and no later than 7 days before the start of the holiday. All participants accept that it would be unfair and unreasonable to expect SGE Ltd. to have to stand the cost of significant price increases on their behalf. In such circumstance, participants will still be liable to pay any additional amounts should they decide not to take part on the holiday. If a cruise holiday is booked and the cruise ship is not able to sail (e.g. bad weather, norovirus), Social Group Holidays will not cover additional costs incurred by participants (e.g. hotel rooms, flights), but will seek a refund from the cruise company to pay back to participants.
SOCIAL GROUP HOLIDAYS - MISCONDUCT
Social Group Holidays attract lots of really nice people who join in and are fun to socialise with and go on holiday with. On previous holidays, people have mostly seemed to get on really well together and there has been a good sense of camaraderie. However, it is always made clear that Organisers can only include people who are supportive and behave properly and politely. Social Group Holidays operates a policy of zero tolerance to disruptive behaviour of any kind. Any damage to accommodation booked by Social Group Holidays will be charged to Participants who have caused it and additional compensation may be sought by Organisers. Participants are asked to not be negative. Participants are required not do anything which might disrupt the planning of or running of a holiday, sour the atmosphere, spoil the success of a holiday, be offensive, aggressive, or abusive towards Organisers, do anything which puts Organisers or other participants at risk, bring Social Group Holidays into disrepute, or causes any damage to SGE Ltd. Any such conduct will put participants in breach of contract. Anyone causing serious problems prior to the holiday or upsetting any of the SG Admin Team may have their place on the holiday terminated, with no refund due. Anyone causing serious problems during the holiday may be asked to leave the holiday accommodation and told to depart, with no refund due. These rights will not be used unduly. If anyone is thrown off a holiday, participants accept they are not entitled to any refund, costs, or compensation, and will have to find and pay for their own alternative accommodation and make their own way home. In serious cases, misconduct may be reported to the authorities and legal action may be taken.
SOCIAL GROUP HOLIDAYS - GOOD COMPANY
While experiencing other cultures and foreign climes, with so much excitement and lots to see and do, and with there being ample opportunity to live it up, often indulging in lots of food and drink, everyone is asked to do their best to remember to be polite and make an effort to be good company. All participants agree to do their best to contribute to an upbeat and enjoyable holiday mood. Participants accept they are taking part in a Social Group Holiday and will be expected to socialise with other people at least some of the time. Participants are asked to do their best to be courteous and to try to include everyone, making sure no-one feels left out. Participants agree not to spoil things for other people. Participants are expected not to form cliques which ignore other participants or sideline or undermine the Organisers.
SOCIAL GROUP HOLIDAYS - BUSINESS AND FINANCIAL ARRANGEMENTS ARE PRIVATE
It is illegal for participants to interfere with contracts made between Social Group Holidays and other companies. Participants must not investigate, check up on, disrupt, alter, or interfere with Social Group Holidays bookings, finances, or contracts, which are private matters between the parties concerned and are nothing to do with participants on the holidays. Participants accept they must not contact hotels regarding booking contracts and arrangements made by Social Group Holidays, or attempt to delve into the finances of SGE Ltd. Participants acting in an unethical way and getting involved in booking contracts, finances, or details between Social Group Holidays and hotels or doing anything which is illegal, or harmful in any significant way to Organisers, to The Social Group, or to Social Group Holidays, will be in breach of contract and may find legal action taken against them and damages sought.
SOCIAL GROUP HOLIDAYS - ORGANISERS
Where Organisers accompany a holiday, all parties accept that Organisers are in charge. Participants agree to treat Organisers with respect and courtesy at all times, and agree not to undermine their authority in any way. Where Organisers accompany a holiday, participants are required to be supportive of Organisers. Participants must not exclude or ignore Organisers, who often have important information that people need to listen to.
Organisers do not guarantee to accompany participants on holidays. If Organisers pull out of hosting a holiday or are unable to travel, for whatever reason, no refund or compensation is due to participants, in part or in full. Those taking part can be reassured that Organisers pulling out is only going to happen in the most serious or unavoidable circumstances.
Social Group Holidays offer a caring and personal service, with Organisers taking a lot of pride in going the extra mile to look after people, doing all they can to ensure all the ingredients for an enjoyable holiday are in place. When problems have occurred previously, every effort has been made not to let anyone down and alternative arrangements have always been organised. One time when there was a heatwave, Organisers bought everyone bottles of water. When the accommodation in a resort was not as hoped, Organisers paid for an upgrade for everyone. When accidents have occurred, Cathy who is a Red Cross trained First Aider, has been on hand to offer assistance. And so as not to let everyone down, Andrew impressed everyone by being brave enough to accompany one holiday even though he had a broken leg and was in plaster.
TIPPING SOCIAL GROUP ORGANISERS (INTERNATIONAL TOUR GUIDES)
On many of the organised tours and holidays Organisers travel with the group as international tour guides and look after the social side of things. Our experienced and professional team put in a lot of effort to ensure memorable travel experiences and it is customary to tip them. Organisers work very hard on behalf of everyone, in getting a group of travel companions together, in researching and booking the holiday, in looking after everyone, and making everything possible. Participants are invited to show their appreciation. Advisory tip is recommended as an optional £2 per day (service charge) for each adult participant. This discretionary charge reflects all the hard work done on behalf of each participant.
Previously, some people have enjoyed our holidays so much they have taken part on several. Our SG Admin Team and Organisers Andrew & Cathy hope everyone who takes part has a great holiday with Social Group Holidays again next time!
SOCIAL GROUP HOLIDAYS - DISCLAIMER
Social Group Terms & Conditions apply to all participants. Social Group Holidays Terms & Conditions apply to all participants. Terms & Conditions can be viewed online and in SG Magazine. Participants are required to be able to manage holidays under their own steam and be able to cope with normal social situations. Social Group Holidays accept no liability for the behaviour of individuals, for the negligence of participants, or for any disputes which may arise between participants. Participants accept responsibility for their own actions, behaviour and social etiquette.
Participants recognise and accept they take part at their own risk. Participants are required to take out their own travel insurance as appropriate at the time of booking. Participants agree that Social Group Holidays is not liable for any unforeseen circumstances, accidents, injuries, diseases, weather, wars, economic problems, exchange rate fluctuations, cancellations, changes, and other such problems beyond our reasonable control.
©Social Group Holidays 1997. ©Social Group Enterprises Ltd. 2003. All rights reserved. All Social Group material is protected by copyright laws. Terms & Conditions do not affect statutory rights, and operate in accordance with the law of England & Wales.
SOCIAL GROUP HOLIDAYS TM © Social Group Enterprises Ltd. Registered Number 4690215.
Directors Andrew B. Haglington B.A. and Cathy J. Haglington.
Social Group Holidays is a trading name of SGE Ltd. Registered Office: Harscombe House, 1 Darklake View, Plymouth, Devon PL6 7TL. Registered in England & Wales. POSTAL ADDRESS: SG Holidays, “Revelstone”, Mary Tavy, Dartmoor, Devon PL19 9PF, England.
MORE ABOUT SOCIAL GROUP HOLIDAYS
Want to go on holiday? No-one to go with? Join in with Social Group Holidays, offering travel ‘with a group’!
Participants can benefit from the many years of travel expertise of the Organisers, who over many months will plan the holiday, put the holiday together, advertise and promote the holiday, get people together to take part, do the research, sort the logistics, and book the accommodation. People who want to take part then book a place, with all the hard work with the admin and organising everything done for them.
Participants do not need to be a Member of The Social Group in order to take part on Social Group Holidays. Some people invite family and friends to take part too. Participants on a Social Group Holiday have the opportunity to join in and have fun. Everyone is able to socialise with other Participants and with Organisers. The idea is to have other people to enjoy a great holiday with. Participants are expected to be good company and do their best to contribute towards making the travel experience enjoyable for everyone taking part. It is hoped everyone will have a good time.
With years of professional organisation experience, Social Group Holidays is a long-established name. There is also lots of information online and large numbers of photographs on display from previous Social Group Holidays, which have included France, Spain, Italy, Greece, Egypt, Dubai, Malaysia, Singapore, Thailand, Australia, Mexico, USA National Parks, Wild West, Las Vegas, California, Florida, Miami, Caribbean, and many more of the world’s best destinations. Plus Winter Skiing Holidays, Cruise Holidays, and Snorkel Coral Reef Holidays.
For those who join as Social Group Members, further details of holidays can be found in Social Group Magazine, which is posted out free to all brand new Social Group Members when they first join, with discount prices on holidays offered to all Social Group Members. Previous discounts offered to Members on Social Group Holidays of 5 nights or more...
- £50 off public prices VIP Member
- £30 off public prices Budget Member
- £20 off public prices UK Associate Member
Details quoted in SG Magazine and online are accurate at the time of going to print, but prices quoted are subject to availability. Accommodation and flights can sell out, so to avoid disappointment, participants are advised to book early.
Choose from double occupancy or single occupancy of accommodation. Where two people share a room, participants should make it clear if they require twin or double beds when booking. Single occupancy accommodation is usually available, but single travellers are also offered the option of sharing a room to help keep down costs. It is usually possible for the SG Admin Team to help find single travellers someone else to share a twin room with. Many participants choose this option and enjoy saving money and having someone to share with and a ‘roomie’ to make friends with.
Taking part on a Social Group Holiday offers the opportunity to join in with other people, during the day on optional excursions and during the evenings for drinks, dinner, and socialising. Participants are welcome to opt out whenever they wish to do something different, but can generally expect to be with other people at least some of the time. Everyone is asked to do their best to be nice to one another and to Organisers. There should be plenty of opportunity to relax and chill, as well as plenty of time to do things and have fun. Single travellers should be able to enjoy having the good company of other people to be on holiday with.
First time travellers ought to find Social Group Holidays an ideal way to experience going abroad on holiday, with other people to offer assistance and advice, as well as good company. Anyone who has not travelled before and would like any advice or additional assistance is asked to contact the SG Admin Team and request the benefit of their experience.
HOLIDAYS WITH THE SOCIAL GROUP
“Social Group Holidays are the best thing you do - I really enjoyed myself and had a great time!”
“I know the holidays are open to couples and singles, but with me being on my own with no-one to go on holiday with, going away with Social Group Holidays was the solution. Thanks for all your hard work!”
“Thanks Andrew & Cathy for all your kindness in looking after me when I was not well - much appreciated.”
“Loved having it all organised for me - made the whole process of going abroad so much easier!”
“Loved our Social Group Holiday!! What an adventure!! Very much looking forward to next time!!”
SOCIAL GROUP HOLIDAYS CONTACT DETAILS
For forthcoming holidays, people are referred to the Social Group Holidays website at www.socialgroupholidays.com
Twitter pages include: @SG_Holidays @SG_France @SGItalyHolidays @SGCreteHolidays @SG_Ski @SGThaiHolidays @SGAusHolidays @SGVegasHolidays @SG_Cruises @SnorkelHolidays.
Social Group Holidays Terms & Conditions are published in Social Group Magazine and displayed online at the main web site for The Social Group at www.thesocialgroup.uk.com
The postal address is: Social Group Holidays, SG Office, “Revelstone”, Mary Tavy, Dartmoor, Devon, PL19 9PF, England, UK.
Email enquiries email@example.com
UK Office Telephone 03456 121770 (12noon - 7pm, open most days).